If you are a Project Manager, then you might know the importance of deadlines to meet. When you are able to complete your task as per the deadline, your clients provide you with more work. If your team fail to complete the task on time, then you are most likely not doing well. To help you out during these times, you might want to make use of a Project Status Report.
A Project Status Report provides you with crucial information. You find out more about your project. You come to know if it is doing well, how fast are things progressing, and whether you can complete it on the deadline. When you are wondering about how to prepare a project status report, you will want to some pointers that can help you out.
Preparing a project status report helps in better communication with your entire team. So, make sure that you do it well.
Here are some pointers that a project status report must include:
Goals that were Scheduled during previous Meeting which have been Completed
The goals that were scheduled during previous report which have been completed should be included in an effective project status report. When you have scheduled some goals during your previous meeting and if they have been completed, then you might want to include them. It provides some idea to your team members on their progress.
Here is preview of a free Project Status Report Template created using MS Word to help anyone in creating their own Status Reports quickly and easily,
Goals Scheduled for the next Meeting
You will need to include the goals that have been scheduled for the next meeting. This way, your team is aware about the future goals of your company. Only when they know the next tasks, they can prepare accordingly. So, make sure that you include the future goals for your company that will be discussed in the next meeting.
Issues which came up during the last Meeting and Steps taken, if any
You will want to also include the issues which came up during the last meeting and steps taken, if any in your Project Status Report. This way, your team members come to know about the issues which they had faced during the last meeting and what were the steps that were taken. The next time similar issues come up they know how it can be solved.
Risks faced and their Response
The risks which were faced during the project and their response have to be also present in the Project Status Report. Your team members must be told about the risks and technical problems that they faced and what team leaders did to avoid these kinds of problems. This is an important factor that must be mentioned in a Project Status Report.
New Risks Identified and their Response
Identify new risks and write down their solutions while preparing your Project Status Report.
Lastly, you shall also mention the budget in your Project Status Report. You shall highlight the amount set to accomplish your project to your team members.
Remember, the main aim of creating a report is to help your team perform better the next time. It is your duty to make sure that your team performs well. Prepare your project status report well.