Companies run projects all the time and it is very common for an organization to work on more than one project at once. But, no project is started without a proper management plan which provides an overview of the project to the important related people i.e. CEOs, directors and stakeholders.
The process that includes the brief introduction, explanation, responsibilities, resource allocation, and possible timeframe for completing the project is commonly known as project management plan.
Here are the Steps to Create a Project Management Plan:
Explain the Project:
Even if there is only one owner of a company, he doesn’t make any decisions by himself but before starting any project, he discusses it with his mates and subordinates in order to assess if the project is good for the company or not. And when there are more than one owners of a company, it is not possible to start a project without first explaining it to all of the owners, directors and stakeholders. Also when a project is started, it is financed and without explaining the project to the investors, you can’t convince them to invest money in it.
Explaining the Scope of Project:
This is an additional stage that occurs when the investor can’t decide anything about the project or they don’t find any reason to invest in it. Here the project manager explains the scope of the project from future perspective and makes them realize that this is a safe and good opportunity to invest money. After listening to this, investors can easily make up their mind about the approval or dismissal of the project.
Explain the Roles and Responsibilities:
This is the step that takes place when investors agree to put money in the project. At this stage the project supervisor explain the project roles and responsibilities of each member so that they know what will be there role in the project execution and what the expectations of project supervisor are. On one hand, it helps the members to understand the process and strategies of the project and on the other hand, it helps them to make their performance more effective.
Make Strategies to run the Project and Eliminate the Risks:
This stage includes the strategies for executing the project plan and to enlist the possible risks in the future. It is not possible to run a project without considering the risk factors and possible problems in the future that could harm or affect the execution of the project. This way the company or project management team prepares itself for future unusual situations or delays. Also this way it is very easy to find solutions of upcoming problems and this also eliminate the factor that there will be a delay in the project progress due to a sudden situation.
Executing the Management Plan for the Project:
This is the final stage of this management plan where all the things the strategies, the plans, the possible issues and their solutions are reviewed once again in order to find any loop holes and to eliminate it in time. After that, the project is started and project members try to achieve every milestone in time as it was assumed before.
Here is preview of a Free Printable Project Management Plan Template created using MS Word,