Here is a wonderful Purchase Receipt Template to help you manage your day to day purchase transactions. No matter how big or small your business is, you definitely need it.
When a customer purchases a product or service from your business, it is essential to generate or print an official Purchase Receipt. This Receipt shall include the details of transaction so that both parties can have a record for later to use. If you are responsible to print such purchase receipts for your business. Then it is crucial for you to know about critical information that should be included in the purchase receipts.
Here is preview of a Sample Purchase Receipt Template in MS Word Format to help anyone in creating their own professional looking purchase receipts.
Purchase Receipt Guidelines
Purchase receipts are essential to write in order to maintain accurate record of total business purchases. Following are some important tips to design standard purchase receipt for your own business:
Header of the purchase receipt should contain the title of receipt and name of your company. Also include contact information at the top of purchase receipts. Designate some place to write the name and contact information of the customer who is making purchases with you.
Write some information about the payment method of the customer. For instance, if the customer made payment through credit card then you have to write the type of card, last four digits of the account and any other important detail. You can repeat the same process with the bank information while payment through check.
Write details of particular products purchased by customer including description of product or type of service with the special service package. Write total amount charged to the customer for the purchased product or services at the bottom of the purchase receipt with the addition of tax if required.
Do not forget to write the return policy of the purchase at the bottom or at the back of the purchase receipts to avoid any legal trouble in future. Purchase receipt is usually issued after making full payment against purchased items.
Your tax deduction policy should be cleared and supported by the tax laws of your own state. It is necessary to satisfy potential customers otherwise they can file case against you for the wrong tax deductions.
Place your Logo
Do not forget to place logo of your business on the purchase receipt because it will make your receipt unique and can promote your business to attract maximum customers to you. It is essential to have purchase receipt of each transaction to maintain accurate record in your purchase as well as cash registers.
Signature of buyer and seller are important so designate special place on receipt for the signature and always design two copies of your receipts to maintain proper record. Always give original copy to your customer and keep duplicate copy with you.