The top section of a Basic Meeting Agenda Template allows you to capture the whole ‘What, When and Where’ of the meeting. In a single glance you will be able to deliver basic information about the meeting. Now, you can fill in the information.
You have to decide about the intention of the meeting. If it is for decision making, consultation or may be for the informational update. It is also a part of the top portion of the basic agenda template. The ‘mgt Type’ column is specified for it. It is a quick flag that informs the delegates about their level of involvement in the meeting. The attendee might prepare differently for the decision making meeting than he/she would for information update meeting.
Committing to an ending ‘Time’ for the meeting is a good way to avoid running over time. All the participants would know when exactly the meeting will start and when it is going to finish. The efficiency of the meeting grows better if the time is scheduled and followed properly.
Here is preview of a Free Basic Meeting Agenda Template to help you get started with your own meeting agenda.
The ‘Body’ of the basic agenda template has 4 different sections that correspond to all the main stages of a good meeting. Mostly, the main sections of a basic agenda template are:
- FOCUS:This is the first stage. It frames the key points of the meeting in a helpful and meaningful way. The ‘context’ in it will provide the attendee with the background information that is relevant to the meeting. It gives the short and sharp summary of the situation in a way that will capture the attention of those invited. Therefore, it helps them to record and remember what the meeting is all about and motivate them to attend. This section also includes the ‘purpose’ of the meeting. It is in the form a simple and clear sentence that precisely and concisely confines the intention of the meeting. A pinpoint purpose is given here that helps in focusing on what is important. It must be of 10 words only. The final piece of focus section is the ‘outcome’ of the meeting. So, it includes the desired results that you want from the meeting. It must be in plain language without any fluff.
- AWARENESS:It makes the main body of the meeting. It has a ‘list of topics’ that must be very brief. It does not require prior preparation or thinking as it will be meaningless until the meeting gets start. For best results, you can plan out the awareness section before the meeting. This part of basic agenda template encourages you to be selective and prioritize the points that you want your meeting to cover. Striving to cover just 2 to 3 points will give you the chance of reaching a conclusion. These topics will generate dialogue that improves the focus. This will also increase the interest of the attendees.
- SOLUTION:After the decision is made and the priorities are found then the solution section comes in.
- TRACTIONS:The final section of the basic agenda template is tarction. In this section is for specific actions and accountability.
At the end of the basic agenda template there is a summary that concludes the meeting.
Here is download link for this Basic Meeting Agenda Template,