When you need to handle a lot of responsibilities on regular basis, there is always a chance that you will forget an important task and by the time you will remember it, it will already be too late. On the other hand, even if you don’t forget anything, it will be still a problem for you to keep remembering every task and trying your best not to forget anything. In order to make this problem go away, you should use a weekly to do list. On this list, you can add all the tasks that you need to do on each day of the week. This can include your professional or work related tasks and your personal and family related tasks. For example, you can add a meeting with client at 11 am on Monday where on you can also add a parent teacher meeting for your kids on 3 pm on the same day.
Essential elements to include on the Weekly To Do List:
Name of the person who is making the list and will use it
Date on which the person is making the list
Dividing the entire month into four weeks for efficiency and ease
List of the tasks that you want to do on each day of the week
Brief description of each task
Name of the person who will handle each task (in case you won’t be doing all of the tasks by yourself)
Estimated completion time for each task
Importance of each task (you can color code the tasks i.e. red for urgent, green for less important and yellow for not important at all)
Signature of the person who made the list
Here is preview of a Free Sample Weekly To Do List Template created using MS Word,
Useful tips for creating a Weekly To Do List:
Gather everything in one place: Before you start putting tasks on the list, you need to gather the tasks that you are supposed to do on weekly basis on a rough paper and verify that you didn’t miss anything.
Start by prioritizing the tasks as per their importance: When you have all the tasks in one place, the next thing is to start evaluating the tasks and analyzing which one of them are more important and which ones are not as important as others so you can postpone them in case of no time at the end of the day.
Organize the tasks as their importance: When you evaluate each task, put them in an order as per their importance on the weekly to do list. Start with putting the most important task at the top and gradually adding lesser and lesser important tasks one by one under that.
Mention the name of the person who is responsible for each task: If you are not the one who will take care of every task, you should mention the name of the person i.e. subordinate or family member who will be responsible for each task.
After finishing a task, reorganize remaining tasks: Once you finish a task, evaluate the list and see if anything urgent came up that you need to put at the top or you can move on to the next task as per the list.
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