Sample Privacy Policy

By | May 4, 2013

A privacy policy is a document informing visitors to your website what information you collect and what you do with that information.  Very simply it is a short description of what you are doing to observe visitors to your website.

Decide what types of details you might need to collect from your visitors.  You will keep their name, address, contact number, and e-mail address when they fill out a survey, sign-up for your web page or sign-up for your newsletter.  If they make an order on your website, you will need to gather their credit card number and/or social security number.  All of these details must be included in your privacy policy.

Select an appropriate format for your privacy policy. In many cases, it is as simple as looking at your competition and seeing what they are doing. However, do not plagiarize their information. Instead, just use their privacy policies to get concepts, and then personalize them to your own use. There are also various free layouts and sample privacy polices all over the Internet.

Here is preview of this Sample Privacy Policy created using MS Word,

Sample Privacy Policy

What this Privacy Policy Covers

Privacy policy covers processing your personal data that we collect when you are on a website and when you use services provided by the website.  It also protects any of your personal data that may be provided to us from other resources.

Tips and Important Points

  • Copying a privacy policy from some other website is not a good idea. It can lead to legal issues or copyright violation cases in future.  Legal cases can be expensive and time consuming. Copyright and intellectual property violations are not taken lightly and becoming stricter day by day.
  • The privacy policy should be well composed and use good language. It is important for the content of the privacy policy to be free from any punctuation errors or grammatical errors.
  • Make sure privacy policy must be relevant to your website and this should be shown clearly in privacy policy.
  • Sometimes a problem fond with privacy policy on sites is the accuracy of the details. If your privacy policy declares that you will not share information with any third party sources then it essential to make sure it is followed.
  • Remember to update the privacy policy to indicate any changes in the way your company gathers or manages data from customers. It is essential to ensure your privacy policy remains precise and up to date. If the way you manage information changes, it is important to upgrade the privacy policy document.
  • If the privacy policy has changed, you should be aware of any effect on old information gathered in line with the previous plan.  If the new changes affect the way you handle old information, it is required by law to get authorization from the people concerned.
  • Provide a clear web link to your privacy policy from each web page of your site.
  • If you are not sure whether your privacy policy is in compliance with appropriate laws, you may want to have an attorney review the policy.

Here is download link for this Sample Privacy Policy,


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