Offices and companies mainly work with documents and put awful lot data in the files which go on the pile of the existing ones. This is a very complicated procedure which makes it very difficult to find a specific file or document from hundreds of same looking files. This is where a file labeling system comes handy as it makes it easier and quicker to track a specific document and find the file containing it. As the companies deal with number of clients, vendors, customers and other business partners on daily basis, all the documents involved in this process need to be keep in a permanent record as any person can need it in the future. If you are related with any office or company, you know that a single deal contains hundreds of different documents and these documents need to be put in files according to various categories and classification.
If your office cabinet contains thousands of the same color and size files, you can’t find a specific file from that pile even if different files have different colors. This is why all the files need to be labeled with a unique serial number which later needs to be put in a log. This way when someone needs a particular document, he finds the file number that contains it and by looking into the log, he finds out that number and within a moment, finds out that particular file from the cabinet. You can use different colors for each kind of label that makes it much easier to point out a specific file just by looking at the color of its label. There are many websites which offer to create these labels for you in exchange of a few dollars but if you don’t want to do that, you can create it by your own. There are number of software that you can install in your computer and use it to design file labels for your office.
Here is preview of this Free File Folder Label Template created using MS Word,
General guidelines to create file labels for your office:
There are various types of file labels such as color coded, alphabetic, numeric, or combined and designations.
The type you want to use mainly depends upon your particular situation and amount of files you have to deal with. For example if you have less number of files, you can use numeric type and if you have hundreds of files, you can use a combined type which includes both alphabetic and numeric.
As you choose a particular type, you can start working on it. Each type has its own way of creation.
If you want to use simple labels, you can use it in any way where if you want to use color coded labels, you have to arrange for the colored papers.
There are some printing papers available in the market that doesn’t need to be glued or any other adhesive as it comes with a sticky side. You can arrange for that and if that paper is not available, you can use a common one and by applying glue on the back side you can dispatch it on the files.
Here is download link for this File Folder Label Template,
CD/DVD Label Template CDs have become the most convenient way to store digital data and to backup the important files from a computer or laptop. Whether it’s an office or a house, you will find hundreds of CDs and DVDs containing music, photos, movies and backup files regarding work. This way it’s not an easy job to track a CD from a pile of discs and when it’s very urgent to find a CD which contains […]
Return Address Label Template Unlike a few years back when people love to go out and shop by themselves, no w people prefer to shop online without going anywhere. There are thousands of websites on the internet which offer online shopping services and this way they deal cash on delivery process. As someone orders a product online, he asks the seller to deliver the product at his doorstep and in this process, he […]
Fragile – Keep It Dry – Label Template Suppliers, who operate on online selling, send products to their customers via cargo or shipment, and they needs to provide information note with the parcel or box that enlists the insides of the box and specific instructions to handle or store the box such as “away from direct sunlight” or “this side up”. All of this information is written on a small piece of paper which is called a […]
This Side Up Label Template Delivering ordered products through some cargo company is a standard procedure of advanced business. Here in this process one who orders an item and asks the vendor or seller to deliver that product at his doorstep. Now it’s up to that seller if he delivers that product by his own or hires a third party to do so. Either way it’s important to deliver the package with maximum care so […]
Dangerous Goods Label Template A label is a small piece of paper which contains the information about the inside items of a box and special instructions to handle the box. It’s not uncommon if the cargo staff or the receiver at the end has no idea about what is inside the box and what is the best way to handle it. There could be something very dangerous inside the parcel which could harm you or the kids around you. […]
Shipping Label Template An identification label which is dispatched on a container or a package to enlist the contents of the shipment or parcel is called a shipping label. The main purpose of a shipping label is to include the inside items of the parcel without opening it so that if it reaches on a wrong address or something is missing in the list of contents, it can safely return to the vendor. In […]
Fragile “Handle With Care” Label Template These day people prefer to shop online instead of going out and carry the stuff by themselves. This way they can order whatever they want and the supplier is bound to deliver the product at their doorsteps. Although it costs a customer a little more as he is required to pay for the shipment charges, but it eliminates the factor that he has to go out and search for the product he wants. […]
“Do Not Bend” Label Template As it’s not possible to peek through a box to see what’s inside in there, one need to be provided with some kind or information slip or description paper which tells about the contents of the box and the way they are meant to be used or handled. This particular slip or paper is called a label. A label is something that tells about the included products of a parcel or box and the way […]
“Do Not Freeze” Label Template A label is a small piece of paper which is used to include the insides of a box or parcel. Companies use these labels to indicate the contents of a shipment and to inform the end user as well as the cargo service to handle it in a specific way such as some labels indicate to keep a surface of the box upwards where some indicate that the box contains sharp tools which should be carry […]
Thank You Label Template It’s a tradition in almost every culture that whenever a memorable incident happens such as a birthday, wedding or house warming party, people invite their friends and relatives to enjoy those moments with them. Also these types of social gatherings are a big occasion to meet a lot of old friends and relatives under one roof. No matter how much busy you are or where you live, every […]